Club Rules

Rules of the:

AUCKLAND HANG GLIDING & PARAGLIDING CLUB INCORPORATED


The latest alterations to these Rules are underlined.

1. Name

The name of the Club shall be the Auckland Hang Gliding & Paragliding Club Incorporated (hereinafter called "the Club").

2. Objects

a) To develop, protect and promote the sports of Hang Gliding and Paragliding.
b) To foster harmonious relations with the department of Civil Aviation, the general public, and land owners.
c) To train novices, to encourage sharing of knowledge, and to promote safety consciousness generally within the Hang Gliding and Paragliding movement.
d) To encourage adherence to the rules and regulations of the Club.
e) To purchase, lease, or sell any real and/or personal properties.
f) To invest, control and dispose of the funds and property of the Club and to borrow with or without charging the assets of the Club.
g) To operate solely for charitable purposes; not for the purpose of private profit.

3. Members

a) The signatories to these rules shall be the first members.
b) New members may be admitted by the Secretary upon receipt by the Secretary of an application in writing by a candidate for membership together with the annual subscription. The Secretary is not bound to admit every or any such candidate for membership and if he declines to admit a candidate he shall refer such application to the Executive Committee in which case election for membership shall be decided by a simple majority of the Executive Committee.

4. Termination of Membership

Members may withdraw from the Club by tendering their resignation in writing to the Secretary provided that all moneys owing by them to the Club have been paid. Any member who commits a breach of the rules or any regulations of the Club shall be rendered liable for expulsion by the Committee or other authorised body; but any member so expelled shall have a right of appeal to a Special General Meeting of the Club within two weeks of notification of such expulsion being given.

5. Subscriptions

The annual subscription payable to the Club shall be fixed by the Club in General Meeting and be payable within two weeks thereof. If no rate is fixed for a particular year the previous year’s subscription shall apply for that year.

6. Further Subscriptions or Levies

Every member shall in addition to all other moneys payable by him forthwith pay to the Club all sums of money (or further subscription or levies) not exceeding in any one case the amount of his annual subscription for the current year. Which may at any time and from time to time by resolution in General Meeting be levied upon him as a member by the Club and which the Club may consider necessary or expedient for the purpose of furthering the interests of the Club and its members.

7. Penalties

The Club may impose levy penalty upon any member whose entrance fee, subscription or other contribution, whether annual or otherwise is in arrears for the space of one calendar month from the due date thereof a fine not exceeding fifty per centum of the amount of the arrears.

8. Alteration of Rules

The rules of the Club may be altered, added to, or rescinded only at a general meeting of the Club called for the purpose and then only if the motion to alter, add to or rescind the rules is passed with a two-thirds majority of those present in person or by proxy who are entitled to vote or in the case of postal vote by a two-thirds majority of those who vote.

9. General Meetings

a) The Club shall hold at least one General Meeting in each year, at which the Annual Report and financial statements shall be presented to members for their approval. Such meeting shall be known as the Annual General Meeting and shall be held not later than 31 December in each year.
b) The notice of a General Meeting of the Club shall be given by method as chosen by each member or otherwise in writing at the last known postal address at least 14 days prior to the date fixed for the meeting.
c) Members shall have one vote each on all matters. The Chairman shall decide on a show of hands in the first place but any three members may require a ballot. In the case of equality the Chairman shall have a casting vote as well as an original vote. Voters must be a member of the Club and may cast their vote personally or by proxy. In respect of matters dealing with amendments to rules or specifications, votes may be recorded by post in such manners as is determined from time to time by the Club. Five members shall form a quorum for a General Meeting of the Club.
d) A Special General Meeting may be called by direction of the Committee at any time or shall be called by the Secretary within 14 days after the receipt of a requisition to that effect signed by not less than six members of the Club specifying the subject to be discussed at the meeting. Notice of such a meeting specifying the matter to be discussed shall be sent to the members by the Secretary at least seven days prior to the date fixed on the holding thereof. No business shall be transacted at any such meeting except that of which notice shall be given as foresaid.

10. Officers

a) The Office Bearers shall be a President, a Secretary and such other Officers as shall be considered necessary from time to time by the Club at the Annual General Meeting. The Executive Committee shall consist of the President, the Secretary, all other Office Bearers and not more than five other Committee Members.
b) All Office Bearers and Committee Members shall be elected annually at the Annual General Meeting and all Officers and Committee Members shall be eligible for re-election except that the President may not hold office for any more than three consecutive years. The Committee shall have full power to manage and direct the affairs of the Club, and to this end the Committee may appoint sub sub-committees and minor officers as its thinks necessary. Any vacancy occurring on the Committee during its term of office or any vacancy not filled at the Annual General Meeting may be filled by the Committee.

11. The Common Seal

The Club shall have a Common Seal which shall be in the custody of the Secretary and shall be affixed to all documents to which the Club is a party. The Common Seal shall be affixed only by the authority of a resolution of the Committee and the affixing of the Seal shall be witnessed by the Chairman or Secretary and two other members of the Committee who shall also sign such documents.

12. Control of Funds

a) The Secretary shall receive all monies paid to the Club and deposit the same to the credit of the Club in the bank approved by the Committee within 14 days of receipt.
b) The Club shall conduct its business using two back accounts. The first account shall be a “working” account, and shall have a balance of approximately one thousand dollars. The second account shall be an “interest-bearing" account, for the balance of funds.
c) All withdrawal slips or cheques for the working account shall be signed by any one of the following: President, Secretary. All withdrawal slips or cheques for the interest-bearing account shall be signed by any two of the following: President, Secretary, Committee Member.
d) The Secretary shall prepare and lay before the Annual General Meeting a statement of the income and expenditure of the Club, and a balance sheet containing a summary of the Club’s assets and liabilities, made up to the end of the preceding financial period duly subjected to approval by the meeting.

13. Borrowing Powers

The Club shall have power to borrow or raise money in such a manner as the Club in General Meeting may determine and to secure the repayment thereof by the issue of debentures or by mortgage or charge upon the whole or any part of the assets of the Club (whether present or future) and to purchase, redeem or pay off any such securities.

14. Winding Up

a) A majority of members of the Club present at a meeting convened for the purpose may (provided that all liabilities of the Club have been duly discharged) resolve that the Club be wound up as from a date to be named in such resolution. Such resolution before it shall take effect shall be confirmed at a subsequent General Meeting called for the purpose and held not earlier than thirty (30) days after the date on which the resolution to be confirmed was passed.
b) The funds and property of the Club shall be transferred to a registered New Zealand charity with similar objects to those of this Club as the General Meeting by simple majority shall decide. Such a transfer will be completed without the creation of any private profit.

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